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Arbi automates outbound outreach across email and LinkedIn. To get started, you need to connect at least one email account (Gmail or Outlook) and optionally your LinkedIn account. Once connected, Arbi can send emails on your behalf, execute LinkedIn connection requests and messages, and sync your LinkedIn connections for visibility across the platform. Depending on your plan, you can connect up to 3 to 6 mailboxes per user. You can only connect one LinkedIn account per Arbi account.
Connected Accounts settings page with Connect Gmail, Connect Outlook, and Connect LinkedIn buttons, a connected Outlook account, and a Mailbox Signatures table

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Connecting an email account

Go to Settings > Connected Accounts and click Connect Gmail or Connect Outlook from the top bar.
1

Configure your account

A dialog will open where you can configure the account before signing in:
  • Set as Default - check this if you want this to be your default sending account.
  • Account Name - set the sender name that will appear in email headers when Arbi sends on your behalf.
  • Select Signature - if you have already created a signature, you can assign it now. If not, you can always assign one later.
Connect Outlook Account dialog showing account name, signature selection, and privacy notice
2

Sign in with your email provider

Click Continue with Microsoft (or Continue with Google for Gmail) and you will be redirected to sign in with your email provider. Select your account and authorize Arbi to read, compose, and send emails on your behalf. Only emails sent through Arbi will be affected.
Microsoft Pick an account screen showing a signed-in account and an option to use another account
3

Account connected

Once authorized, you will be redirected back to Arbi and your account will appear in the Connected Accounts list.
Connected Outlook account row showing 0/100 Daily Limit, Master Signature badge, and Connected status

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Daily sending limits

Each connected email account has a daily sending limit. The default is 100 emails per day, but you can increase this up to 500 from the account settings. This is not a hard cap. You can override it when enrolling candidates into sequences, but 500 is the maximum supported on a per-account level.

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Managing a connected account

Click the three-dot menu to the right of any connected account to access management options:
  • Edit Connection - update the sender name, default status, or other account settings.
  • Assign Signature - attach a signature to this account (see below).
  • Sync - manually trigger a sync with your email provider.
  • Disconnect - unlink the account from Arbi.
Three-dot menu showing Edit Connection, Assign Signature, Sync, and Disconnect options

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Signatures

You can create email signatures that get appended to outgoing messages sent through Arbi. Signatures can be created at any time, before or after you connect an account.

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Creating a signature

Click + Create Signature from the Connected Accounts page. Fill in:
  • Signature Title - a name for internal reference (e.g. “Master Signature”).
  • Signature Channel - select Email for email accounts or Social for LinkedIn.
  • Signature Description - an optional note (e.g. “For all inboxes”).
  • Signature Content - write or paste your signature. The editor supports bold, italic, underline, lists, links, images, and tables.
Click Create to save.
Create Signature dialog showing title, channel, description, and rich text editor with a sample signature

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Assigning a signature to an account

Once a signature is created, assign it to any connected account. Click the three-dot menu on the account, select Assign Signature, choose the signature from the dropdown, and click Assign.
Assign Email Signature dialog with a Select Signature dropdown showing Master Signature
You can also create LinkedIn signatures using the Social channel type. These work the same way but are applied to LinkedIn messages instead of emails. A LinkedIn signature could be a simple sign-off like your name and title. LinkedIn signatures are optional.

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Connecting your LinkedIn account

Click Connect LinkedIn from the Connected Accounts page.
1

Enter your LinkedIn credentials

Enter your LinkedIn email and password in the dialog.
Connect LinkedIn Account dialog with email and password fields and a privacy policy link
2

Complete two-factor authentication (if enabled)

If you do not have 2FA enabled, Arbi will sign you in immediately. If you do have 2FA enabled, you may be asked to verify through one of the following methods:Mobile notification - LinkedIn sends a push notification to your LinkedIn mobile app. Open the notification and confirm the sign-in by tapping Yes, it’s me. You may also receive an email from LinkedIn asking you to verify a new device.
Connect LinkedIn Account dialog showing Please Confirm Your Login with a prompt to check your LinkedIn Mobile App

Mobile push notifications from LinkedIn showing verify your new device and sign-in request

LinkedIn Are you trying to sign in to another device verification page showing location, device, and time with Yes it's me button
QR code or verification code - LinkedIn may ask you to scan a QR code or enter a code sent to your phone or email. Follow the on-screen instructions in Arbi and complete the verification. If the initial method does not work, click Try Another Way to use an alternative.After completing the 2FA step, it can take up to 30 seconds for Arbi to detect that the authentication is complete.
3

Wait for connection sync

Once authenticated, your LinkedIn account will appear in the Connected Accounts list. It may initially show a Connecting state while Arbi syncs your LinkedIn connections. This process can take anywhere from a few seconds to several minutes depending on the size of your network.
Connected LinkedIn account row showing Connecting status with a sync spinner
Once syncing is complete, your LinkedIn connections are available across all of Arbi. When working in Talent Search or anywhere else in the platform, you will see whether you are already connected with a candidate, have a pending invitation out, or have no existing relationship. Arbi re-syncs your connections on a frequent basis to keep this data current.

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How LinkedIn automation works in Arbi

Unlike email, LinkedIn actions are not fully automated. Arbi prepares LinkedIn connection requests, messages, and profile views for you, but they are queued in your Tasks for human approval before being sent. Tasks can be created manually or generated automatically through a Sequence. This means every LinkedIn touchpoint goes through you before it reaches the candidate.
You are responsible for monitoring your LinkedIn rate limits. Arbi does not track or enforce LinkedIn’s sending limits. Exceeding these limits can result in your LinkedIn account being restricted.Recommended weekly connection request limits:
  • Free LinkedIn - no more than 50 connection requests per week
  • Premium LinkedIn - stay below 200 connection requests per week
  • Recruiter LinkedIn - approximately 200 connections per week, plus as many InMail messages as your plan allows
These limits are set by LinkedIn and may change. Arbi may add automated rate limit tracking in the future, but for now it is your responsibility to stay within safe thresholds.

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Disconnecting LinkedIn

You can disconnect your LinkedIn account at any time from the three-dot menu. Disconnecting will:
  • Unsync your connections - you will no longer see connection status indicators across Arbi or be able to filter by LinkedIn connections in Talent Search.
  • Remove Unified Inbox access - you will lose the ability to send and receive LinkedIn messages within Arbi’s Unified Inbox.
Disconnecting does not affect any other data in Arbi. You can reconnect your LinkedIn account at any time, and Arbi will re-sync your connections from scratch.

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Frequently asked questions

Depending on your plan, you can connect 3 to 6 email accounts (Gmail or Outlook) per user. You can only connect one LinkedIn account per Arbi account.
Yes. You can create signatures at any time from the Connected Accounts page. When you later connect an account, you can assign an existing signature during setup or afterward from the three-dot menu.
Click Try Another Way in the verification dialog to use an alternative method (QR code, SMS code, or email code). If none work, make sure your LinkedIn credentials are correct and that you have access to your 2FA device.
The initial sync can take several minutes for large networks. If it remains in the Connecting state for an extended period, try disconnecting and reconnecting the account.
No. Disconnecting only removes the connection sync and Unified Inbox access. All other data in Arbi (candidates, sequences, searches) remains unaffected. You can reconnect at any time.